Job Description
We are seeking a proactive and professional Front Office & Admin Executive to manage our Powai office’s reception, administration, and facilities operations. In this pivotal role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient office environment. You will oversee a variety of administrative tasks, support internal teams, and contribute to the smooth day-to-day functioning of the workplace. This position is ideal for a highly organized and polished individual with a keen eye for detail and a service-oriented approach.
Key Responsibilities:
• Professionally manage the front desk, including welcoming visitors, handling incoming calls, and coordinating meeting room bookings.
• Oversee general office administration, including vendor coordination, courier management, inventory tracking for office and pantry supplies, and ensuring a well-maintained workplace.
• Provide direct administrative support to management and staff, including travel arrangements, scheduling, documentation, and data entry.
• Manage office facilities, coordinate repairs and maintenance, and ensure compliance with health and safety standards.
• Assist with basic HR coordination tasks such as managing attendance records, employee onboarding documentation, and event support.
• Handle correspondence, maintain filing systems, and prepare reports or presentations as required.
Skill Requirement
The ideal candidate is a reliable, articulate, and well-presented professional with excellent interpersonal skills and a strong administrative aptitude. You must be a self-starter, capable of multitasking in a dynamic environment while maintaining a calm and helpful demeanor. Discretion, attention to detail, and the ability to work both independently and as part of a team are essential for success.
Required Skills & Qualifications:
• Minimum 1–2 years of experience in a front office, administrative, or executive assistant role.
• Exceptional communication and interpersonal skills, with fluency in English and Hindi.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with basic office equipment.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Professional appearance and a courteous, customer-focused attitude.
• Problem-solving mindset and the ability to handle unexpected situations calmly.