Executive Assistant/Office Manager (Hybrid)

Are you a highly organized administrative professional who thrives in a fast-paced, creative environment? Wpromote, an award-winning digital marketing agency, is actively seeking a proactive Executive Assistant/Office Manager to anchor their Los Angeles headquarters. If you are looking for a dynamic role that bridges executive support with vibrant workplace experience, this hybrid opportunity is built for you.

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Job Overview

• Position: Executive Assistant / Office Manager
• Company: Wpromote
• Location: Los Angeles, CA (Hybrid – Fixed schedule Monday through Wednesday, 8:30 a.m. to 4:00 p.m.)
• Salary: $75,000 – $90,000 a year
• Employment Type: Full-time

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Primary Responsibilities

• Executive Support: Provide high-level calendar management, international/domestic travel logistics, and expense reporting for four agency executives.
• Office Operations: Oversee day-to-day operations at the LA headquarters, including vendor management, inventory levels, and opening procedures.
• Event Planning: Coordinate internal team-building activities, client catering, and Employee Resource Group (ERG) themed events.
• Cross-Functional Liaison: Serve as a key point of contact between executives, clients, and talent acquisition teams.

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Eligibility Criteria

To excel in this blended operational role, candidates are required to possess a foundational track record in high-level corporate administration. Wpromote values professionals who can seamlessly pivot between strategic executive planning and hands-on workplace management while maintaining absolute data discretion.

• Required Experience: 2-3 years of proven Executive Assistant or office administrative experience.
• Technical Literacy: Exceptional proficiency with Google Workspace utilities and corporate scheduling software.
• Communication Skills: Stellar written and verbal communication capabilities tailored for C-suite and client interactions.
• Physical Capabilities: Ability to lift up to 15 pounds and handle multi-story office navigation.

While meeting the baseline operational needs is paramount, the ideal applicant brings an adaptive background geared toward rapid collaborative shifts. Exposure to fast-paced creative industries or prior ownership of employee experience programs will significantly accelerate your candidacy.

• Preferred Background: Previous exposure within a fast-paced digital advertising or marketing agency environment.
• Event Expertise: Documented success in managing on-site client hospitality or large-scale culture-building initiatives.

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Working Environment and Team Culture

Wpromote operates under a remote-first philosophy but recognizes the critical value of a vibrant physical hub. This position anchors the Los Angeles office, establishing a welcoming, efficient environment during core collaborative days. You will join a forward-thinking workforce that champions work-life balance, inclusivity, and rapid professional evolution.