Job Description
We are seeking an organized and professional Office Administrator to oversee day-to-day administrative operations and ensure smooth office coordination. This full-time, in-person role involves managing official correspondence, documentation, and internal/external communications while supporting organizational activities and events. The ideal candidate will be a key support to management, ensuring efficient workflows and professional representation in all written and verbal communications.
Key Responsibilities:
Manage daily office administration, including file maintenance (physical and digital), scheduling, and meeting coordination.
Draft and handle official correspondence, including letters, emails, circulars, notices, and proposals, with professional tone and formatting.
Prepare and format documents, reports, proposals, and presentations using MS Word.
Maintain data, trackers, and summaries using MS Excel to support reporting and decision-making.
Coordinate with internal teams, external agencies, government bodies, sponsors, and other stakeholders.
Assist in event-related logistics, documentation, permissions, and approvals.
Support senior management with administrative tasks and follow-up on action items.
Skill Requirement
The ideal candidate is detail-oriented, possesses strong English communication skills, and is proficient in office software. You should be able to handle multiple responsibilities with professionalism and discretion.
Mandatory Requirements:
Excellent spoken and written English communication skills.
Strong ability to draft professional emails and official letters.
Proficiency in MS Word (formatting, tables, templates) and MS Excel (data entry, basic formulas, trackers).
Good familiarity with email platforms such as Gmail or Outlook.
Highly organized, with strong time management and follow-up skills.
Ability to work independently, maintain confidentiality, and manage multiple priorities.