Administrative Senior Associate (Remote)

Are you an organized professional looking to elevate your career with a premier engineering and consulting firm? DLB Associates is actively seeking a talented individual to join our operations team in a dynamic, fast-paced virtual environment. If you thrive on managing multiple priorities with absolute precision and efficiency, this remote opportunity is designed perfectly for you.

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Job Overview

• Position: Administrative Senior Associate
• Company: DLB Associates
• Location: Remote (Work virtually anywhere within the United States)
• Employment Type: Full-time
• Salary Range: $63,000 – $76,650 a year (DLB frequently out-competes standard board ranges for well-qualified candidates)

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Primary Responsibilities

• Perform comprehensive word processing, proofreading, spreadsheet data entry, and detailed reporting.
• Support corporate training initiatives by managing all onboarding training schedules and coordinating delivery.
• Assist in creating, tracking, and presenting content for monthly, quarterly, and ad hoc company-wide meetings.
• Manage the centralized company email inbox and phone messages, routing inquiries to appropriate managers.
• Coordinate executive logistics (20% of role) including booking complex travel arrangements, event registrations, and expense management for Department Directors.

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Eligibility Criteria

To qualify for this intermediate-level position, candidates must possess a minimum of five years of experience working within a professional office or consulting services environment. A background working specifically within an engineering or architectural framework is highly advantageous and preferred.

Applicants must exhibit a deep proficiency in the MS Office Suite (including advanced functionality in Excel, Word, Outlook, PowerPoint, Teams, and SharePoint) along with professional Adobe or Bluebeam software mastery. Emerging technical capabilities, specifically a verified skill using artificial intelligence, machine learning, and generative AI tools, are strictly required to drive modern workflow optimization.

Excellent communication skills—both in technical and non-technical oral and written formats—are mandatory. Candidates must demonstrate an exceptional ability to maintain strict confidentiality, work under close deadline pressure, and possess a dedicated, distraction-free home workspace conducive to remote productivity.

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Working at DLB Associates

This position functions under immediate supervision within a collaborative team culture where individual voices truly matter. DLB Associates focuses deeply on shared growth, providing an environment that balances structured operational directives with proactive, self-motivated resourcefulness.