Are you a tech-savvy professional who thrives on organization and high-touch client interaction? ThriveMed is seeking a detail-oriented Executive Health Assistant / Client Services Coordinator to act as the operational backbone of our cutting-edge, virtual longevity medicine practice.
Job Overview
- Company: ThriveMed LLC
- Role: Executive Health Assistant / Client Services Coordinator
- Work Type: Full-time, Contract
- Location: Hybrid (Remote work with periodic meetings in Carlsbad, CA)
- Pay: $26.30 – $30.00 per hour
Primary Responsibilities
- Own the end-to-end client journey, from digital onboarding to coordinating advanced diagnostic testing.
- Manage complex scheduling, ensure labs and imaging centers receive clear instructions, and track results meticulously.
- Prepare physicians for virtual visits by compiling comprehensive pre-visit packages and dashboards.
- Serve as the primary point of contact, ensuring a warm, polished, and efficient experience for executive-level clients.
- Optimize internal workflows, troubleshoot technical hurdles, and leverage AI tools to keep our practice running flawlessly.
Eligibility Criteria: Required Qualifications
The ideal candidate must be exceptionally tech-savvy—you are the go-to person for troubleshooting and can master new software in hours. You should possess at least 2+ years of experience in client services, medical office coordination, concierge, or high-touch executive assistant roles. Exceptional organizational skills and a “zero-loop-hole” approach to follow-through are non-negotiable for this position.
Eligibility Criteria: Preferred Qualifications
While no clinical certification is required, familiarity with medical terminology, HIPAA awareness, and working with labs or imaging centers is a significant plus. Experience with Practice Better, advanced diagnostics (like whole-body MRI or DNA methylation), and building automated workflows (Zapier/Make) will set your application apart. Bilingual candidates (English/Spanish) are encouraged to apply.
Work Environment and Culture
ThriveMed is a fast-moving, tech-forward startup that prides itself on direct physician mentorship and a culture of autonomy. While this role is largely work-from-home, you must be based in the greater San Diego area to participate in essential in-person team meetings. If you are a self-starter who loves using technology to solve complex problems, you will thrive in this environment.
Why Choose ThriveMed?
At ThriveMed, you are joining a mission-driven team dedicated to longevity medicine for high performers. By joining us, you receive complimentary access to our cutting-edge health optimization programs and the opportunity to grow into a Client Services Manager role as our practice continues to scale rapidly.
We foster a culture where initiative is rewarded and innovation is encouraged. Our team values discretion, professionalism, and a proactive mindset, ensuring that every member of our staff feels empowered to own their processes while making a genuine difference in our clients’ health outcomes.
How to Apply
If you are ready to take the next step in your career with a team that values your tech skills and organizational prowess, we invite you to apply. Please submit your resume along with a short note answering how you manage complex, multi-step processes and what was the last piece of software you taught yourself. We look forward to seeing how your expertise can help our practice scale and provide elite service to our clients.
| Attribute | Details |
| Company | ThriveMed LLC |
| Salary | $26.30 – $30.00 per hour |
| Key Requirement | High proficiency in tech/automation & 2+ years client services experience |
| Location | Carlsbad, CA (Hybrid) |
| Application Link | Apply on Company Site |
Explore More Opportunities
Looking for more roles in the wellness space? Check out our Administrative Assistant Opportunities or browse our Medical Office Coordinator Openings to find the perfect fit for your skill set.
We are excited to review your application and learn more about how your organizational skills can contribute to the future of longevity medicine. Thank you for considering a career at ThriveMed!
