Are you a naturally organized communicator looking to support a growing residential remodeling team remotely? Grant Hill Construction is seeking a detail-oriented professional to help keep operations running seamlessly behind the scenes!
Job Overview:
- Company Name: Grant Hill Construction
- Position: Administrative Assistant
- Location: Beaverton, OR (Remote-Friendly / Portland metro preferred)
- Job Type: Part-Time (with a path to full-time)
- Pay Rate: $20 – $25 per hour
Responsibility:
- Answer incoming calls and texts from clients, subcontractors, and new leads, triaging and routing them appropriately.
- Respond to routine client inquiries regarding status updates and scheduling questions.
- Follow up with subcontractors on scheduling confirmations and outstanding commitments.
- Send invoices, track payment status, and send polite payment reminders.
- Track material orders and flag delivery issues to the project manager.
- Maintain comprehensive job files in Notion and JobTread, keeping contact info and notes current.
- Manage the owner’s calendar, including site visits, client meetings, and sub walkthroughs.
- Handle new lead intake by gathering job information and scheduling initial consultations.
- Draft professional client emails and custom customer-facing dashboards for owner review.
To qualify for this role, candidates must possess a warm, professional phone presence, strong written communication skills without typos, and an inherently organized approach to task management. Applicants should feel comfortable learning new software platforms such as JobTread, Notion, and Gmail-based workflows. You must also maintain strict discretion regarding financial and client information.
While construction experience is not strictly required, familiarity with the remodeling or building industry is considered a helpful asset. The ideal candidate is self-directed and does not need micro-management on routine administrative tasks. This position offers an incredible opportunity to step into a high-visibility support role where your organizational efforts directly empower a thriving small business.
Joining Grant Hill Construction means stepping into a collaborative, remote-friendly environment where your day-to-day contributions genuinely matter. The team prides itself on clear communication, transparency, and treating people right. If you thrive in a dynamic role where you can organize workflows and communicate warmly with clients, this position offers the ideal platform for professional growth.
